✨ Powered by Claude AI

Your spreadsheet.
Individual reports.
In minutes.

Upload any CSV or Excel export. Describe what you need. Download a polished, personalised PDF for every single person — automatically.

Free to use · No sign-up needed

student_data.xlsx — 28 records

Sarah JohnsonA · 97% attendance

James WilliamsC+ · 78% attendance

Emma DavisA+ · 100% attendance

Liam CarterB · 92% attendance

⚡ Generating reports… 19 / 28

01

📤

Upload your data

Drop in your CSV or Excel export from any system. Every column is read automatically — no setup needed.

CSV · XLSX · XLS

02

✨

Describe your report

Tell the AI what you need in plain English — or pick a quick example. It builds a perfect template from your columns.

100% AI-built

03

⚙️

Configure the output

Choose columns, set the writing tone, add your organisation name, and any special instructions.

Fully flexible

04

📄

Download your PDFs

A unique, personalised report is written for every person. Download one at a time or all at once.

Unlimited records

1

Upload Your Data

📊

Select your spreadsheet

Click the button or drag and drop your file

No file selected yet

✨ AI Report Builder

✨

What kind of report do you need?

Describe what you need, upload an existing report to match its style, or pick a quick example. AI does the rest.

📋 Your columns: upload a file first

Quick examples — click one to try it:

Describe your report:

Analysing and building your template…

✅ Template Generated Edit freely before using

✉️ Send Report by Email

To (recipient email)

Subject

Intro message (optional)

Open with:

Opens your email client with the report pre-filled. Review and send.

❓ Help Centre

Getting Started

What file types can I upload? ▼

ReportForge accepts CSV (.csv), Excel (.xlsx), and older Excel (.xls) files. Export your spreadsheet from Google Sheets, Excel, or any school management system and upload it directly.

How do I prepare my spreadsheet? ▼

Make sure your spreadsheet has a header row as the first row (e.g. First Name, Last Name, Grade). Each following row should be one person. There is no limit on columns — ReportForge reads them all automatically.

How many reports can I generate at once? ▼

There is no limit — ReportForge will process every row in your spreadsheet. For very large batches (500+ records), the generation will take longer and the API may occasionally need to retry. The progress bar keeps you updated as it runs.

Templates

What are the quick example templates? ▼

There are 20+ pre-built templates covering academic reports, attendance letters, behaviour reports, device contracts, Chromebook agreements, safeguarding logs, SEND updates, and more. Click any button to instantly load that template description.

Can I write my own custom template? ▼

Yes. In the Build Your Template section, type exactly what you want in the text box. Describe the report style, what to include, and how formal the tone should be. The AI will follow your instructions precisely.

What are the column focus buttons? ▼

After uploading, the Configure step shows smart focus buttons like Grades, Attendance, Behaviour. Clicking one selects only the columns relevant to that report type. This keeps the AI focused and the reports accurate.

Output & Download

How do I download the reports? ▼

Once generated, each report card has a PDF button to download individually. The Download All as PDF button at the top downloads every report in one go as a combined PDF file.

How does the email feature work? ▼

Click the Email button on any report card to open the email modal. Enter the recipient address, add an optional message, then choose Gmail, Outlook, or your default mail app. The report is pre-filled in the email — you just review and hit send.

Some reports failed — what do I do? ▼

If the API is busy or overloaded, some reports may fail. A Retry Failed button appears automatically. Click it to re-run only the failed reports. The system will wait longer between retries to give the API time to recover.

Privacy & Data

Where is my data stored? ▼

Nowhere permanently. Your spreadsheet is read in your browser only. Generated reports live in browser memory and are gone when you close or refresh the page. Cloudflare only serves the app file — it never sees your data. The AI processes each report and forgets it immediately.

Is student data sent to any third party? ▼

The report text (names and data from your columns) is sent to the Anthropic Claude API to generate each report. Anthropic does not store or train on API data per their privacy policy. No data is sent to any other service.

Device & Chromebook Templates

What columns do I need for the Chromebook agreement? ▼

Your spreadsheet needs: Scholar First Name, Scholar Last Name, Grade, Crew Teacher, and Date. Each row will generate a personalised signed agreement with the scholar name in the opening paragraph and signature lines at the bottom. Column names can vary — just make sure your template description matches your column headers.

What columns do I need for the Chromebook distribution checklist? ▼

Use: Scholar First Name, Scholar Last Name, Asset Tag Number, Grade, Date Issued, Charger Received (Yes/No), Staff Initials. Each report will show a 7-item device condition checklist with the results filled in from your data.

📄 ReportForge · User Guide

How to generate perfect reports
in minutes

A step-by-step walkthrough — from importing data to downloading polished PDFs.

① Import ② Template ③ Configure ④ Generate

Step 1

Import your data

📊

Bulk Upload

Upload a CSV or Excel file. Row 1 = column headers, each row below = one person. No row limit.

👤

Manual Entry

Click the Manual Entry tab, fill in names and details, hit + Add person for each additional person.

A

Prepare your file — make sure row 1 has descriptive headers like First Name, Last Name, Grade, Attendance %.

B

Click "Choose File" or drag & drop onto the upload zone. ReportForge reads it instantly in your browser.

C

Check the preview table — verify columns and data look right before continuing.

💡 Manual entry tip: First Name is the only required field. Add as many optional fields as you like — more detail means a richer report. Use + Add field inside each person's card for custom data.

Step 2

Choose a template

1

Pick a quick-start template — click any of the 20+ buttons (Academic Report, Attendance Letter, Device Contract, etc.) to load its description.

2

Or write your own — clear the box and describe what you need in plain English, e.g. "A friendly letter to parents about attendance and top subject."

3

Click "Build My Template" — AI reads your column names and description, then generates a reusable template in seconds.

4

Review and click "Use this template → Step 3" — edit the template text directly if needed. When happy, click the button to lock it in.

💡 Switch to the Upload Sample tab to paste or upload an existing report — AI will reverse-engineer a template matching its exact structure and tone.

Step 3

Configure your report

1

Select the Name column — tell ReportForge which column holds each person's name. Used as the report heading and file name.

2

Add a report title & organisation name — these appear at the top of every PDF, e.g. End of Year Report — Summer 2025.

3

Upload your logo (optional) — click the logo area and pick a PNG/JPG/GIF. It appears full-width at the top of every PDF as a professional letterhead.

4

Choose columns to include — toggle chips on/off, or use group buttons (Grades, Attendance, Behaviour) to quickly select relevant columns.

5

Add extra instructions (optional) — e.g. "Flag anyone with attendance below 80%" or "Always recommend a next review date."

💡 A wide landscape logo (900px+ wide) creates the most professional letterhead look across all PDFs.

Step 4

Generate & download

1

Click "⚡ Generate All Reports" — AI writes each report one by one. A progress bar tracks progress. Reports appear as cards the moment each is ready.

2

Download individual PDFs — click the ⬇ PDF button on any card to download that person's report instantly.

3

Download all at once — click ⬇ Download All PDFs at the top of the output section to get every report in a ZIP file.

4

Email reports — click ✉️ Email on any card to open your mail app with the report pre-attached and subject line filled in.

5

Retry failures — if any reports fail, click ↻ Retry Failed to re-run only those. No need to redo everything.

Tips

Get the best results

🏷️

Name columns clearly
Use "Maths Grade" not "Col3" — AI reads header names to understand your data.

📐

More data = richer reports
Include grades, attendance %, notes, comments — the AI uses all of it.

🔁

Iterate freely
Not happy? Tweak the template description and regenerate — it's instant.

🔒

Your data stays private
Nothing is stored on any server. Everything lives in your browser tab only.